Biuro Koordynacji Projektu Ochrony Przeciwpowodziowej Dorzecza Odry i Wisły

About Project

september 2018r.

The Odra-Vistula Flood Management Project (OVFMP) similarly as the Odra River Basin Flood Protection Project, is implemented with the assistance of international financial institutions, including the International Bank for Reconstruction and Development (also called the World Bank) and the Council of Europe Development Bank, as well as with the support of funding from the Cohesion Fund and the state budget. In 2015 the total cost of the Project has been set at €1,202 million. This amount may change, because the final settlement of the the Project will determine its target value.

The objective of the OVFMP is to increase flood protection for people living in selected areas of the Odra and Upper Vistula basins and to strengthen the institutional capacity of public administration to mitigate the impact of floods more effectively. The project will provide three distinct areas of Poland with flood management infrastructure and related measures: (i) the Middle and Lower Odra basin; (ii) the Kłodzko Valley (the Nysa Kłodzka basin) and (iii) the Upper Vistula basin. The Project will also contribute to acquiring the next practical experience arising from the obligation to implement the provisions of the EU’s Water Framework Directive and Flood Directive. Through the further development of the national flood monitoring and warning system as well as the construction of mathematical simulation models capable of better informing about flood risks, the Project will provide further strengthening of the national flood forecasting and operational capability of the emergency services, especially in south and west Poland.

The Odra-Vistula Flood Management Project consists of 5 components:

Component 1: Flood protection of the Middle and Lower Odra River
This component aims to enhance protection against summer floods and winter floods to the cities of Szczecin, Słubice and Gryfino as well as other smaller towns located along the Odra River. The activities will include, among others, the (re)construction of dikes and other bank protective works (revetments, parapets, and so on), the reconstruction of groynes, dredging of the Odra riverbed and its channels in places limiting the navigation of icebreakers, river training works. Five bridges also need to be raised to facilitate safe passage of icebreakers. Navigation and mooring facilities for icebreakers will also be constructed to ensure the safety of navigation. A key activity concerns the revitalization of the Międzyodrze wetland designed not only to rebuild the abilityof periodic accumulating the excess of water flowing through the Odra channel in these areas, but also to restore some of the ecological and touristic functions of this habitat.

Component 2: Flood Protection of the Kłodzko Valley
This component will protect the city of Kłodzko and other small towns and villages in the Kłodzko Valley downstream to the city of Bardo at the outlet of the valley against the flood. The component comprises the construction of four dry polders (“active protection”), dike modernization and construction, the arrangement of the river bed, the reconstruction of retaining walls, embankments as well as bridges and other facilities (“passive protection”) to allow temporary retention of excess water and safe passage of flood waves across the Kłodzko Valley. The construction of these dry polders and the increase of flood storage capacity will also have significant downstream benefit by additional reduction of the peak flows in the Nysa Kłodzka River and the flows through the downstream cascade of reservoirs, thus reducing flood hazards not only to the towns located in the river valley but even to the Wrocław conurbation.

Component 3: Flood Protection of the Upper Vistula
This component intends to protect the Kraków conurbation and the Nowa Huta industrial area, the industrial and agricultural area of Sandomierz and Tarnobrzeg, and selected towns on the tributaries of the Vistula River. The works include, among others:
● reconstruction and extension of flood embankments along the Vistula River;
● bank stabilization and strengthening with rip-rap, etc.;
● construction of dry polders and overflow areas (along the Serafa tributary, and the Raba tributary) to increase upstream water retention;
● river training and adjustment of existing hydraulic structures (dams, weirs) to pass flood waves.
Apart from these structural measures, this component will provide technical support for the preparation of the River Basin Management Plan (RBMP) and the investment prioritization plan for the Upper Vistula, applying the integrated water resources management methods to planning complex investments with a large footprint.

Component 4: Institutional Strengthening and Enhanced Forecasting
This component will selectively support the strengthening of institutional capacity aimed at:
● enhancing the emergency preparedness along the main rivers and their tributaries in south and west Poland by improving the forecasting and operational water management capacity (in case of the relevant institutions);
● strengthening impact monitoring;
● enhancing the communication and data exchange capabilities.

Component 5: Project Management and Studies
This component will fund the operation of the Project Coordination Unit (PCU), technical assistance teams that support the PIUs’ and PCU’s operation, acquisition of office equipment and supplies, and incremental operating costs. The component also includes the activities to support the implementation of the river basin management plans and set investment priorities that are compliant with the Water Framework Directive and the Floods Directive. The flash flood simulation software and improved forecasting of such floods within the Project will be prepared as well.
This component also includes the studies designed to prepare follow-up investments and to develop and implement the Project’s communication strategy.

Institutional structure of the Project:

The World Bank and the Council of Europe Development Bank
The international institutions financing the Project actively participate in the institutional structure for the implementation of the Project.
The World Bank and , with the participation of representatives of the Council of Europe Development Bank, monitors the implementation of the investments and expenditures based on reports and exchange of correspondence. It also regularly conducts visits to evaluate the progress in the implementation of the Project (once or twice a year). During these missions, the World Bank representatives participate in meetings with the persons and institutions responsible for the supervision, coordination and implementation of the Project, evaluate the progress and provide recommendations designed to streamline this entire process.

In accordance with the terms of the Loan Agreement, the Bank gives opinion, among others, on bidding documents prepared, procurement processes and contract awards as well as the terms of contracts to be entered into. This relates in accordance with the provisions of the Loan Agreement to procurements that require the Bank’s “prior review”.

The Project Steering Committee (PSC)
The role of the Project Steering Committee is to provide strategic guidance and coordination of the Project activities at the level of Government, including the overall assessment of the Project implementation and resolve any problems concerning its implementation and financing. The PCS includes the following members: the Minister of Interior and Administration (Co-Chairman of the Committee), the Minister of Maritime Economy and Inland Navigation (Co-Chairman of the Committee), the Minister of Finance, Investment and Development, the Minister of the Environment, the President of Polish Waters, the Project Director (PCU), the Voivodes of voivodeships, where the Project is implemented, and the Director of the Department of Civil Protection and Crisis Management at the Ministry of Interior and Administration as the PSC secretary. The Committee’s work is attended by representatives from the World Bank and the Council of Europe Development Bank, participating as observes.

The Project Working Committee (PWC)
At the operational level, the work of the Project Steering Committee is supported by the Working Committee. It includes representatives of the Director of the Department of Civil Protection and Crisis Management at the Ministry of Interior and Administration as a Chairman of the PWC, the representatives of the Ministries of: Finance, Maritime Economy and Inland Navigation, Investment and Development, Environmental, Infrastructure, the President of Polish Waters, the Project Director (PCU), the representative of the National Fund for Environmental Protection and Water Management, and the representative of the Centre for EU Transport Projects.
The Project Working Committee is an advisory body to the PSC. It prepares opinions and recommendations submitted to the Steering Committee.

The Project Coordination Unit (PCU) 
The Project Coordination Unit (PCU) is a dedicated organizational unit established to provide ongoing coordination of the implementation the Odra-Vistula Flood Management Project.

Implementing Agencies / Project Implementation Units
The Implementing Agencies are of key importance for the implementation of the Project works. As part of their statutory tasks or as part of concluded agreements, they implement a specific scope of the Project (Component, Sub-Component or a part thereof). Until December 31, 2017, responsible for this tasks were:
Regional Water Management Authority in Wrocław (RZGW Wrocław);
Regional Water Management Authority in Szczecin (RZGW Szczecin);
Zachodniopomorskie Board for Amelioration and Hydraulic Structures (Zachodniopomorski ZMiUW) in Szczecin;
Lubuskie Board for Amelioration and Hydraulic Structures (Lubuski ZMiUW) in Zielona Góra;
Małopolskie Board for Amelioration and Hydraulic Structures (Małopolski ZMiUW) in Kraków;
Podkarpackie Board for Amelioration and Hydraulic Structures (Podkarpacki ZMiUW) in Rzeszów;
Świętokrzyskie Board for Amelioration and Hydraulic Structures (Świętokrzyski ZMiUW) in Kielce;
Institute of Meteorology and Water Management – National Research Institute;
Odra-Vistula Flood Management Project Coordination Unit (PCU).
Pursuant to the provisions of the Water Law Act of July 20, 2017, as of January 1, 2018 a state legal person (public sector entities) was established under the name of Państwowe Gospodarstwo Wodne Wody Polskie (State Water Holding “Polish Waters”). The “Polish Waters” are responsible for all tasks of the State Treasury’related to water management. Currently, Project Implementation Units are:
SWH PW Regional Water Management Authority in Kraków (continues tasks of ŚZMiUW and MZMiUW);
SWH PW Regional Water Management Authority in Rzeszów(continues tasks of PZMiUW);
SWH PW Regional Water Management Authority in Wrocław (continues tasks of RZGW Wrocław and LZMiUW);
SWH PW Regional Water Management Authority in Szczecin (continues tasks of RZGW Szczcin);The IMGW-PIB as well as the OVFMP Project Coordination Unit in Wrocław (PCU) are still the Implementing Agencies.
The IMGW-PIB as well as the OVFMP Project Coordination Unit in Wrocław (PCU) are still the Implementing Agencies.

The International Dam Safety Panel of Experts (IPE)
According to the World Bank’s operational policy OP 4.37 (Safety of Dams), design and construction of dams carried out as part of any project financed by the Bank need to be supervised by independent and experienced professionals. The Borrower is obliged to appoint such a team of experts. The International Panel of Experts was set up in 2011 by the PCU for the Odra River Basin Flood Protection Project (ORFPP). Its tasks include the provision of advice on issues important for the safety of the Racibórz dry polder and large hydraulic infrastructure works carried out under the ORFPP. The role of the International Panel of Experts is also review of design assumptions, technical designs, bidding documents and operation manuals, participation in site meetings, preparation of recommendations, etc. The Panel has participated both at the stage of design and preparation of the Racibórz dry polder and at the construction stage. Under the Odra-Vistula Flood Management Project (OVFMP), the tasks of the Panel appointed for the needs of the ORFPP have been expanded to include investments carried out under the OVFMP, with special attention to dry polders planned to be constructed.

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